Exhibitor Online Manual

Move-In Schedule

Please copy all parties involved in the move-in of your exhibit on this communication.

• Please schedule your carrier and set-up staff to bring your exhibitry onto the Show floor between 10:00am & 5:00pm on Tuesday, November 28^th.
   

• You may stay on the Show floor until 8:00pm and return the following day at 8:00am to complete your set-up.
  

  Aisles must be free of all materials by 8:00pm on Tuesday for carpet installation.
   

• For safety and insurance purposes, your set-up must be completed no later than 9:00am on Wednesday, November 29^th, as the Show opens to attendees at 10:00am.
   

• Drive-in Access – Vehicles will be allowed to drive in to a designated area of the show floor for off-loading ONLY.  Please unload your exhibitry at your booth and move your vehicle to the underground parking prior to setting your display.
   

• If you prefer, you may park in the underground, and using the escalators and elevators, carry or roll your exhibitry to your booth through the front of the exhibit hall. To ensure the safety of yourself and others, you must be able to hold onto the handrail of the escalator with one hand at all times.
   

•  Material handling – to book material handling services (forklift or pump-truck) for offloading of your exhibtry, please refer to the Official Suppliers section of the online manual or contact Exhibitor Services, GES Canada prior to the Show Tel: 905-283-0500 Fax: 905-283-0501.
   

• Advance Warehousing and Transportation – GES Canada, as the Official Transportation company, has access to the Show floor at times outside of the scheduled move-in. As such, using them for your transportation needs eliminates the need for the marshalling yard and gives peace of mind when shipping from out of country or from show to show by allowing you the opportunity to take advantage of the advance warehouse. Please refer to the online manual or contact Ray Debono, Logistics Manager at 905-283-0573 for more information.
   

• Personal Protective Equipment – Hazards that lead to potential injuries to feet, head, hands and eyes are common in many industries. The wide variety and volume of work activity carried out during the move-in process can expose employees to these types of injuries. As such, it is advised that all persons involved in the move-in process wear proper protective footwear. In areas designated as construction zones, and where overhead work is being done, hardhats and proper protective footwear are mandatory per the Occupational Health & Safety Act.

In closing, I would like to remind you that workplace and workers safety is everyone’s responsibility and as such, all participants must comply with the legislation contained in the Occupational Health & Safety Act, which is governed by the Province of Ontario.

All persons active in the onsite activities should be properly trained in and aware of the appropriate safety responsibilities pertinent to the tasks they are performing. All equipment should be inspected and in proper working condition.

For more information please email Karen Fraser at Karen@yorkcom.to or Susan Boyd Van Exan at Susan@yorkcom.to.

Thank you in advance for your cooperation in making the 2006 event safe and successful for all.